How to Make Address Labels: Benefits of Pre-Printed & Personalised Address Labels

In a fast-paced world where presentation and efficiency matter, address labels are an essential tool for both businesses and individuals. Whether you’re shipping products, sending out invitations, or simply organising your mail, well-designed address labels can save time, boost brand identity, and ensure a polished look.

But when it comes to creating address labels, many people face a common question—should you make them yourself, or is it better to invest in pre-printed or personalised address labels?

You can make address labels by designing them using software like Word or Canva, then printing on label sheets. However, pre-printed and personalised address labels offer a more professional, time-saving solution with custom designs, durable materials, and consistent quality—ideal for businesses, events, or personal use.

In this guide, we’ll explore how to make address labels yourself, the advantages of using pre-printed and personalised options, and why partnering with a professional label supplier like CDM Labels might be the best solution for your needs.

How to Make Address Labels Yourself

Making address labels at home or in-house can seem like a straightforward task. With access to a printer, label sheets, and basic design software, it’s possible to create your own customised labels. Here’s how the process typically works:

Step 1: Choose the Right Label Sheets

Start by selecting suitable label sheets. Popular choices include standard Avery-style labels or compatible formats designed to fit common printer settings. Make sure the size matches your needs—common sizes include 63.5 x 38.1 mm, but there are many variations depending on usage.

Additionally, consider the label material and adhesive type. Matte, gloss, or clear labels each provide different finishes, while permanent or removable adhesives cater to different applications.

Step 2: Design Your Labels

Next, use software such as Microsoft Word, Canva, or dedicated label creation software to design your address labels. Templates are often available to simplify the process. You can:

• Insert your address text

• Add a logo or branding elements

• Choose fonts, colours, and layout preferences

For businesses, maintaining brand consistency is key—using your official logo, brand colours, and typography ensures every parcel you send reinforces your brand identity.

Step 3: Print the Labels

Load the label sheets into your printer (inkjet or laser) and ensure settings such as page scaling, paper type, and alignment are correct. It’s advisable to do a test print on plain paper first to avoid wasting labels.

Challenges can include printer jams, ink smudging, or misalignment, especially when producing labels in large quantities.

Step 4: Apply the Labels

Once printed and checked for quality, peel and apply the labels to your envelopes or parcels. For high volumes, this can become tedious and time-consuming.

What Are Pre-Printed & Personalised Address Labels?

Pre-printed address labels are professionally produced labels featuring fixed information—typically a sender or return address—while personalised labels allow full customisation, including:

• Your business logo

• Fonts, colours, and styles

• Special finishes (e.g., gloss, matte, foil)

• Specific sizes and shapes

• Optional QR codes, social handles, or taglines

At CDM Labels, we offer both pre-printed and fully personalised address label solutions tailored to suit various needs, from small businesses to large-scale operations.

Benefits of Pre-Printed & Personalised Address Labels

Opting for professionally printed address labels provides several key benefits over the DIY approach:

1. Save Time and Effort

Printing labels at home requires regular attention—adjusting printers, checking ink levels, aligning sheets, and fixing issues like smudges or jams. Over time, this can consume significant resources.

Pre-printed address labels eliminate the hassle. Your labels arrive ready to use, cutting out hours spent printing and designing, particularly helpful when handling bulk mailing or frequent shipments.

2. Consistent Professional Appearance

First impressions count. Professionally printed labels ensure sharp, clear text, accurate alignment, and uniform quality. This consistency reinforces your brand’s credibility and presents your business or correspondence in the best light.

Hand-printed labels can often vary in quality—issues like fading ink, misaligned prints, or varying fonts and colours can detract from the professional image you wish to convey.

3. Full Customisation Options

With pre-printed personalised address labels, you’re not limited to basic black-and-white text. You can customise:

• Brand logos and colour schemes

• Font choices to match brand style

• Unique shapes or sizes (round, square, rectangular)

• Material finishes (e.g., gloss, matte, metallic, waterproof)

• Additional messaging (e.g., “Fragile”, QR codes, contact details)

CDM Labels specialises in providing fully tailored label solutions, allowing you to create labels that fit your brand identity and practical requirements perfectly.

4. Bulk Printing = Cost Efficiency

While printing a small number of labels at home might seem economical, costs escalate quickly when factoring in:

• Printer ink or toner expenses

• Label sheet purchases

• Maintenance or repair of printing equipment

• Time spent designing and printing

By ordering pre-printed labels in bulk, you benefit from economies of scale, significantly reducing the cost per label. CDM Labels offers competitive rates for bulk orders, helping you save money in the long term.

5. Increased Durability

DIY labels are more prone to wear and tear, especially if used on parcels subjected to handling, weather exposure, or moisture. Professionally printed labels use high-quality materials and adhesives designed for durability, ensuring they remain legible and intact during transit.

Options like waterproof address labels and smudge-proof finishes provide additional peace of mind, particularly for businesses shipping goods.

6. Enhanced Brand Recognition

Every time you send out a parcel or letter, it’s an opportunity to reinforce brand awareness. Personalised address labels act as a subtle but effective marketing tool—your logo, colours, and unique design help build familiarity and trust with recipients.

They’re an excellent way to make your business stand out in a crowded marketplace, enhancing customer experience and encouraging repeat business.

Who Should Use Pre-Printed Address Labels?

Pre-printed and personalised address labels aren’t just a convenience—they’re a game-changer for anyone who sends out letters, parcels, or promotional materials regularly. Whether you’re running a business, organising an event, or handling personal correspondence, address labels can help you save time, enhance presentation, and stay organised.

Businesses

For businesses of all sizes, address labels provide a simple yet effective way to streamline operations and reinforce your brand identity.

• E-commerce Brands:
  Running an online store means regularly shipping products to customers. Pre-printed address labels speed up the packing process while ensuring every parcel looks professional. Adding your logo and brand colours to your labels is an excellent way to make a lasting impression and encourage repeat business.
  
  

• Retailers:
  Brick-and-mortar shops and multi-channel retailers often send out promotional materials, catalogues, or returns. Pre-printed return address labels ensure consistency and save valuable time during mail-outs.
  
  

• Professional Services:
  Law firms, accountants, consultants, and other professional service providers rely on polished client communication. Custom address labels elevate your correspondence, reinforcing your brand’s professionalism with every letter or package.
  
  

• Manufacturers and Distributors:
  Companies handling high-volume shipments need reliable, durable labels to keep up with demand. Pre-printed address labels help manage large-scale operations efficiently, ensuring accuracy and consistency while reducing the workload on your staff.

Event Organisers & Charities

When appearance and efficiency are critical, pre-printed address labels are invaluable.

• Weddings & Events:
  From wedding invitations to event announcements, personalised address labels add a touch of elegance and save hours of handwriting or manual printing. Coordinating the design with event themes enhances the recipient experience. For consistency, many organisers also opt for customised event badges and accessories that match the event’s theme and branding, creating a cohesive experience from invitation to event day.
  
  

• Charities & Fundraisers:
  Charity organisations regularly send out donation requests, thank-you letters, and promotional materials. Pre-printed labels make bulk mailings more efficient and professional, freeing up valuable volunteer time for other important tasks.

Individuals

Pre-printed address labels aren’t just for businesses—they’re ideal for personal use, too.

• Personal Correspondence:
  Simplify sending birthday cards, thank-you notes, and other letters. Your handwriting stays neat, and the process is much quicker.
  
  

• Holiday Cards:
  Sending out dozens of Christmas or holiday cards every year? Pre-printed return address labels save you from writing your details repeatedly, ensuring a polished finish.
  
  

• Party Invitations & Special Occasions:
  Whether it's a milestone birthday, anniversary celebration, or baby shower, personalised address labels make organising your invitations easier while adding a stylish, coordinated touch.
  
  

• Everyday Use:
  Having a supply of return address labels on hand saves time on day-to-day post, especially useful if you frequently send out parcels or letters.

Final Thoughts: Why Pre-Printed Address Labels Are a Smart Investment

While making address labels at home is certainly possible, the benefits of pre-printed and personalised address labels far outweigh the DIY route—especially for businesses aiming to present a professional image, save time, and operate efficiently.

With consistent quality, cost-effective bulk options, full customisation, and added durability, investing in professionally printed address labels is a smart choice.

Ready to elevate your labelling? Explore CDM Labels' range of pre-printed and personalised address labels today and request a quote tailored to your needs.